Executive Personal Assistant to Event & Reservation Director (FINNS Beach Club - Bali)

Join FINNS Beach Club, Bali’s premier lifestyle and entertainment destination, as our Executive Personal Assistant to the Event & Reservation Director. This high-impact role is perfect for a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment. As a key member of the event and reservation team, you will play a crucial role in ensuring the smooth operation of high-profile events and reservations, while also providing exceptional support to the Event & Reservation Director.

In this role, you will be responsible for managing the director's calendar, coordinating travel arrangements, and handling various administrative tasks. You will also be the first point of contact for guests and VIPs, ensuring their needs are met with the highest level of service. With your strong organizational skills and attention to detail, you will help the team deliver unforgettable experiences to our valued guests.

📋 Tanggung Jawab Pekerjaan

• Manage the Event & Reservation Director's calendar and schedule, ensuring all appointments and meetings are properly coordinated.
• Coordinate and book travel arrangements for the director, including flights, accommodations, and ground transportation.
• Handle and process all administrative tasks, such as document preparation, data entry, and filing.
• Serve as the primary point of contact for guests and VIPs, addressing their inquiries and ensuring their needs are met.
• Assist in the planning and execution of high-profile events, working closely with the event team to ensure seamless operations.
• Maintain and update the reservation system, ensuring accurate and up-to-date information.
• Support the director in preparing for meetings and presentations, including gathering necessary materials and coordinating with presenters.
• Assist in the organization and management of the director's office, ensuring a clean and efficient workspace.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Minimum of 3 years of experience in an administrative or executive assistant role, preferably in the hospitality or event industry.
• Proven ability to manage multiple tasks and prioritize workload effectively.
• Excellent organizational and time-management skills, with the ability to meet tight deadlines.
• Strong communication and interpersonal skills, with the ability to interact with guests and VIPs professionally and courteously.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with event management software, such as Cvent or Eventbrite, is a plus.
• Ability to work well under pressure and in a fast-paced environment.

🛠️ Keahlian

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